Mobility & Logistics
Content
The ‘Mobility & Logistics’ chapter of Labor Tempelhof 2022 can be found here.




1. Overview and problem statement
Did you know…?
Around 20% of CO₂ emissions in Germany in 2021 were attributable to mobility and logistics? 4
The proportion is even higher in the event industry. On average, 80% of CO₂ emissions for an open-air event are attributable to the attendees’ chosen means of transport to and from the venue: Biking is better than public transport, which is better than driving, which is better than flying. Higher vehicle occupancy lowers the emissions, which means carpooling and full-capacity buses should be encouraged for attendees who must travel by vehicle. 5
The challenge here is that the audience’s mobility can only be influenced to a limited extent by the organizers and bands and can therefore only be influenced indirectly. However, the situation is very different when it comes to event and tour logistics. Climate-friendly travel and logistics should be a priority for production and bands too. To reduce emissions and, ultimately, to set an example and remain credible.
Conclusion: The larger an event, the greater the leverage of mobility and logistics for CO₂ reduction.
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2. Our Benchmark for Labor Tempelhof
In order to realise the Labor Tempelhof concerts in the most climate-positive way possible, we have made these aspects our goal:
MOBILITY
- Eliminate air travel (especially for short distances) from band and crew logistics.
- Crew travel by train (incentive Bahncard/Deutschlandticket), electric tour buses/cars/shuttles.
- Optimise: efficient tour routing.
- Sharing is caring: The more people per vehicle – whether car or (tour) bus – the fewer emissions per person are caused. This applies to bands, crew and audience alike.
- Include a public transport ticket in the concert ticket.
- Ideally: cooperation with Deutsche Bahn for long-distance trains via DB event ticket.
- Communicate climate-friendly travel options (bicycle, public transport, long-distance trains) to the audience (e.g. via ticket mailing, organiser/bands’ websites or social media and event apps, if available).
- Offer free and, if possible, supervised bicycle parking.
LOGISTICS
- Tour logistics: efficient routing and trucks that are powered as sustainably as possible.
- Raise awareness among artists and production for the effective and efficient use of materials. (Do materials contain harmful substances? Are they recyclable? What setup is really needed for the event? etc.)
- To what extent can existing local structures be used to save on transport?
- Use electric vehicles and machines (forklifts, wheel loaders, etc.) and cargo bikes on site.
- Pay attention to regionality when procuring goods in order to keep transport distances short.
3. What worked well, what can be improved?
Mobility
What worked well?
- Communication about sustainable travel in advance (e.g. promotion of carpooling, information on free/convenient bicycle parking, etc.)
- A ticket for public transport was included in the concert ticket and communicated to visitors.
- Digital survey on the audience’s travel behaviour in order to optimise the mobility concept.
- Expansion of the free bicycle car park at the concert venue: more convenient design, better signposting, provision of bicycle pumps.
- Designated public car parking spaces exclusively for people with disabilities, planned as close as possible to the entrances for short distances.
- Very limited number of backstage parking spaces, provision only in exceptional cases (e.g. for extensive rigging specialist equipment).
- Complete avoidance of air travel for artists & crew.
- Only e-shuttles for artists & tour crew.
- Rail travel for artists & tour crew.
- Designated public car parking spaces exclusively for people with disabilities, planned as close as possible to the entrances for short distances.
- Very limited number of backstage parking spaces, provision only in exception for bands & tour crew.
- Rail travel for bands & tour crew.
- Recommendation of sustainably certified hotels in audience communication & accommodation of crew and suppliers in sustainably certified hotels
- Designated parking spaces for micromobility (e-scooters, shared bikes, etc.)
- Offsetting of unavoidable travel emissions from the audience and production via compensation by the climate protection organisation atmosfair.
What can be improved?
- Cooperation with a platform (or app) to enable carpooling or shared bus travel for visitors
- Cooperation with Flix or Deutsche Bahn has failed so far
- Cooperation with providers of inner-city e-mobility
Logistics
What worked well?
- Use of electric forklifts on-site (with the exception of one forklift for work outside the venue premises).
- Use of cargo bikes and hired bikes for on-site logistics.
- Highest efficiency class for all trucks: Euro6 emission class.
- Safety-relevant technology outside the range of the fixed power connections (e.g. lighting and sound masts) was powered by HVO or rechargeable batteries. The batteries were charged with renewable energy from the fixed power grid. Lighting masts were delivered including the required quantity of HVO in order to avoid residual quantities.



4. Findings and Recommendations
- Mobility is the biggest direct lever for saving CO₂, particularly when it comes to public travel and tour logistics. However, this can only be influenced indirectly in some cases.
- 64.8% of the audience travelled by train, public transport, on foot or by bike. At conventional events, this proportion is around 40%. 7 This saved around 1,012 tonnes of CO₂ emissions.
- Integrate a public transport ticket into the event ticket as an incentive.
- When selecting the event location, ensure good transport connections (S-Bahn, U-Bahn, train station, bus stop).
- Communicate information about the included public transport ticket to buyers via ticket providers and event organisers
- 32.9% of the audience travelled to the event by car. 49.2% of total mobility emissions are attributable to car journeys. The vehicle occupancy rate of 2.79 people per journey is positive – almost three people shared a vehicle on average.
- Plan car parks exclusively for people with disabilities near the entrance
- Promote carpooling, possibly via cooperation with platforms (or app) for carpooling or shared bus travel
- 2.3% of the audience chose to travel by plane. 25.6 % of total mobility emissions are attributable to air travel.
- The integration of long-distance transport is necessary, for example through attractive event tickets. Providers need to become more involved here and, for example, make their event ticket offers available to the cultural and event sector (in addition to the existing ‘business’ offers for conferences, congresses, etc.).
- Include sustainable travel as a focus of public communication in order to reduce the proportion of air travel (especially short-haul).
- Offering a free bicycle car park with around 4,000 spaces has paid off; it was well utilised in good weather.
- Plan capacities for bicycle parking spaces generously depending on the season and weather.
- Advertise parking facilities well in advance, for example on the websites of event organisers, bands, etc.
- Provide useful bike accessories free of charge, e.g. air pumps etc.
- Communication on sustainable travel plays a central role. Communicating the right messages at the right time on the right channels supports the success of the sustainable mobility concept.
- The mobility survey showed that we reached around 75% of the audience with our communication, but the effect on the actual behaviour of the target group was significantly lower than expected.
- One possible reason for this could be the discrepancy between the timing of the communication and the decision to travel. A long-term communication campaign can counteract this.
- Utilise all available opportunities to address ticket buyers on their journey.
- Artists can create awareness through announcements.
- Gain knowledge of the data on the audience’s travel behaviour in order to be able to analyse and create more suitable offers for sustainable travel:
- Survey the audience’s mobility behaviour on site (e.g. at the entrance via QR code).
- Enter into partnerships with existing platforms such as car-sharing agencies, create a dedicated app for car-sharing or shared bus travel… it is important to communicate these measures at an early stage.
- The 49-euro ticket (Deutschlandticket) offered during the concert period helped to ensure that crew and staff could still travel cheaply by public transport.
- If there are no favourable ticket offers available: talk to public transport providers at an early stage.
- Include the cost of employee tickets in the budget if necessary.
- Consider special requirements of e-vehicles in production
- Brief and train the relevant employees in production on e-vehicles and charging options on site.
- Plan the use and charging times of e-vehicles as precisely as possible.
- There are currently not enough climate-neutral trucks (electric, fuel cell) or cranes on the market, especially in the heavy-duty sector.
- When selecting suppliers for the infrastructure of the event, ensure short delivery routes, e.g. by selecting regional service providers.
- Secure trucks with the highest emission class (currently Euro VI) at an early stage.
- Request and obtain certificates and information on the fuels used (HVO, bio-diesel, hydrogen).
- Idea: Enter into discussions with truck/bus manufacturers at an early stage to see whether they will provide available electrically powered logistics vehicles as part of a joint pilot project.
- No fly policy is effective and easy to implement at concerts in Germany
- Communicate the policy to the crew and band/artists at an early stage and justify the choice of rail as a means of transport
5. Service Provider Contacts
- Berlin Public Transit System: Berliner Verkehrsbetriebe BVG
- bicycle car park: Bike Parking
- Mobility survey: Crowd Impact App
- Compensation for unavoidable travel emissions: atmosfair 8
- Trucks: Trucking Service (Euro VI-Lkw)
- E-Shuttles for artists/crew: Spaceshuttle
- E-Forklifts: Trafö/Linde
- E-Golfcarts: Divaco
- E-Smartcars: Starcar
- Alternative fuels: ToolFuel



6. Further inspiration from the industry
Other event organisers, bands, tour and sustainability agencies are also addressing the issue and trying to not only change their own travel behaviour, but also indirectly have a positive impact on their audiences:
Massive Attack has been working to decarbonise the live music industry with its ACT 1.5 project since 2019. The aim is to reduce CO₂ emissions from concerts and tours to a level that is compatible with the goals of the Paris Climate Agreement. In collaboration with the Tyndall Centre for Climate Change Research, they have developed a two-stage model. Phase 1 involved organising an outdoor concert in Bristol, which is considered one of the lowest-carbon concerts of its size. Phase 2 focuses on the city of Liverpool, which was recognised by the United Nations as the first ‘Accelerator City’ for implementing innovative measures to reduce emissions in music and film production. 9
As part of their ‘Music Of The Spheres’ world tour, Coldplay have developed an app together with SAP and made it available to fans: The app combines interactive, immersive experiences with information. This allowed the audience to choose between different travel options and see how much CO₂ is generated by which form of arrival and departure. To encourage their fans to travel in a more environmentally friendly way, Coldplay combined this with the incentive of merchandise discounts. At the same time, interactive games focussing on sustainability could be played in the app to learn more about Coldplay’s sustainability efforts. 10
Ticket to Ride is a project developed by Crowd Impact and The Changency as part of the AnnenMayKantereit Summer Tour 2023 to encourage audiences to travel more sustainably. A total of 10 concerts with around 215,000 visitors were the focus of this communication and action campaign, which aimed to encourage fans to travel as climate-friendly as possible. The Crowd Impact survey app was used to record the mobility behaviour of the concert audience and collect valuable data for publication as part of the study. The results were discussed in spring 2024 at a round table with decision-makers from the music and event industry, transport, politics and science in order to develop further steps towards sustainable mobility in the event industry. 11